1. Writing job application letters

The job application letter's sole purpose is to get the recipient to read your CV. It should be clear, concise and straight to the point. Here you are simply telling the employer that you are worth having a look at.

The application letter should be brief, no more than one page in length. It should be easy to read and flow through. It should include only the absolute necessary information. Like most other things, there is a formula that works extremely well for preparing job application letters. Following we discuss each paragraph and give you some guidelines.

Addressing job application letters:

The style you choose is not important, there are many different styles of job applications and professional letters, this comes down to personal preference. However somewhere on the top, whether it is on the right or left hand sides, there should be your address and the date. Following this, on the left hand side you should address it. Ensure you include the name of the person, their title, company name, address and any position reference number. This is probably obvious, but ensure that you spell their name correctly, nothing worse than receiving a letter incorrectly addressed or misspelled. It gives a poor first impression.

The Introductory Paragraph:

The first paragraph should simply state why you are writing to them. If it is an advertised position, mention the position title and where it was advertised. If you are "cold calling" a company then you should specify that you are applying for any current or future employment opportunities.

An easy way to start this paragraph is with the following statement: " Please find enclosed my CV, which I am forwarding to you as an application for the position of......."

The main body of job application letters:

The main body of the letter should be two to three paragraphs at the most. Here is where you tell them what you have to offer and why they should read your CV. This is a good time to read the job advertisement again. In one paragraph (two at the most) you need to summarise your experience and skills, at the same time, you need to respond to the position requirements as per the advertisement.

Analyse your career and summarise it in a few sentences, highlight what you specialise in, or how many years in the industry you might have, or even the level that you have reached. This paragraph should direct the reader to your CV and should sell you on some unique points that you might have.

A good way to start this paragraph is with a statement like this: "You will see from my enclosed CV...." then go ahead and tell them something about your career which will immediately get their interest.

The next part of the body of the letter should be a brief description of your personal skills. Again read the advertisement and respond to their needs. If they are asking for someone with good co-ordination skills, then ensure you mention something to that effect. If it is communication or perhaps leadership skills they value, then tell them that you have these. Use adjectives like "demonstrated ability", "well developed", "strong".

Job Application Letters Closing Paragraph:

The closing paragraph should ask for some action from the recipient. This is where you ask for an interview. It should also state where and how they can reach you, and it should thank the recipient for giving you the opportunity to apply. You can include things like "should you require further information....." .

Finish the letter by adding a closing remark, either "yours sincerely", "yours faithfully' or whatever you feel comfortable with and obeying general letter writing etiquette. Leave a few spaces for your signature and then place your full name.

Before you mail the application letter, read it over again, making sure that it is perfect. Special attention should be placed to ensure the letter:

· It is not too long.

· There are no grammar or spelling errors.

· That you have answered the job requirements.

· The application letter flows and is easy to read.

You might have to type and edit the letter many times before you are happy with it, but just remember that the job application letter is just as important as the CV itself. The letter should invite the recipient to read the resume, in turn the resume should raise enough interest for them to want to interview you. The Interview is where you will demonstrate your skills and abilities.

2. Similarities and differenties

A. The Differences between Report and Descriptive Text

Some text types are quite difficult to differ. Such report and descriptive text have the similarity in the social function and generic structure. However if they are analyzed carefully, the slight difference between the two text types will reveal.

The purpose of the two texts are to give the live-description of the object/participant. Both the report and descriptive text try to show rather than tell the reader about the factual condition of the object. Readers by themselves will catch the impressive point of the object through that showing writing style. What make different, between report and descriptive text, is the scope of the written object. If we talk about, eg: bicycle, it belongs to report text. It will talk about bicycle in general; its parts, physical strengh, function for certain people or other general characters of bike. In the other hand, descriptive text will convey more focus, for example "my bicycle" with its specific characters; colour, lengh, wheel style, etc.

In short, report text describes the way of certain things and frequently refer to phenomenon of nature, animal and scientific object. Mostly, report is written after getting careful observation. This scientific and technical sense make clearer difference from descriptive text. The way of descriptive text in showing thing is based on the objective fact of the thing. It describe the specific thing simply as the thing is.

B. Between Explanation and Procedure Text

Seeing the social function, both procedure and explanation texts have the similarity in which both describe how to make or done something. They give the detail description on something, phenomena, goods, product case or problem.

To see the differences between explanation and procedure, we have to analyze the dominant language feature and how the texts are used.

Procedure, this text type is commonly called as instruction text. It uses pattern of commend in building the structure. It use the “to infinitive verb” which is omitted the “to”. It is a kind of instruction text which uses full commend verb. Procedure is commonly used to describe how to make something which is close to our daily activity. For example how to make a cup of tea, how to make a good kite, etc is the best example of the procedure text. It is such word; first boil water, secondly prepare the cup, and so on.

Explanation, it is commonly used the passive voice in building the text. Explanation is such a scientific written material. It describes how certain phenomenon or event happen. How a tornado form, how tsunami works are the best example of explanation text. It uses passive pattern in describing the topic.

C. Between Recount and Narrative

Something which happened in the past is the main resource to compose both recount and narrative text. In writer's point of view, the thing is an experience. It can be what the writer has done, hear, read, and felt. Composing recount and narrative is retelling the experiences of the past event to be a present event.

What does recount differ from narrative?

The easiest way to catch the difference is analyzing the generic structure. Recount text presents the past experiences in order of time or place; what happened on Sunday, then on Monday, the on Tuesday. In simple way, recount describes series of events in detail. It does not expose the struggle on how to make them happen. The event happened smoothly. On the other hand, narrative introduces crises and how to solve them. Narrative text always appear as a hard potrait of participant's past experience. It reveals the conflict among the participants. Cinderella's conflicts with her step mother and sister are the example. The conflict is the most important element in a narrative text. Narrative without comflicts is not narrative any more.

D. Between Explanation and Procedure Text